Number of Vacancies: 5
Qualification: MBA in Human Resource Management (Mandatory)

About the Role

Professor Academy is seeking a proactive, organized, and detail-oriented HR Generalist with at least three years of relevant experience to manage end-to-end HR operations. The candidate should have practical experience in recruitment, onboarding, induction, payroll processing, employee relations, HR administration, and statutory compliance.

Key Responsibilities

Recruitment and Selection

• Manage end-to-end recruitment for various positions.
• Source candidates through job portals, social media, employee referrals, consultancies, and other recruitment channels.
• Screen resumes and conduct initial HR interviews.
• Coordinate technical and final interviews with hiring managers.
• Conduct reference and background verification when required.
• Prepare offer letters and negotiate compensation within approved guidelines.
• Maintain recruitment trackers, candidate databases, and hiring reports.

Onboarding and Induction

• Coordinate pre-joining and joining formalities.
• Prepare appointment letters, employment agreements, and other HR documents.
• Verify employee documents and ensure completion of joining requirements.
• Conduct employee induction and orientation programmes.
• Coordinate employee ID cards, workstation allocation, and company assets.
• Ensure a smooth onboarding experience for new employees.

Payroll, Attendance and Leave Management

• Prepare and verify monthly payroll inputs accurately.
• Monitor attendance, leave, permissions, overtime, late arrivals, and loss of pay.
• Coordinate salary revisions, incentives, deductions, reimbursements, and final settlements.
• Maintain payroll-related records and statutory documentation.
• Address employee queries relating to salary, attendance, and leave.

HR Operations and Employee Lifecycle

• Maintain accurate employee records, personnel files, and HR documentation.
• Manage employee lifecycle activities, including confirmation, transfer, promotion, resignation, exit interviews, and separation.
• Prepare HR letters, certificates, notices, circulars, and internal communications.
• Support performance appraisal and probation review processes.
• Handle employee concerns and coordinate appropriate resolutions.
• Ensure adherence to organizational policies, procedures, and workplace discipline.
• Generate periodic HR reports and management information reports.

Statutory Compliance and Policies

• Support compliance with applicable Indian labour laws and statutory requirements.
• Maintain statutory registers, records, and compliance-related documents.
• Assist in implementing and updating HR policies, standard operating procedures, and employee guidelines.
• Coordinate with consultants and relevant authorities whenever required.

Administration and Employee Engagement

• Support day-to-day office administration and workplace operations.
• Coordinate with housekeeping, security, maintenance, internet, and other service providers.
• Monitor office supplies, equipment, and administrative requirements.
• Plan employee engagement activities, meetings, training programmes, and organizational events.
• Support employee welfare initiatives and promote a positive work environment.

Eligibility Criteria

• MBA in Human Resource Management is mandatory.
• A minimum of three years of relevant experience as an HR Generalist or HR Executive is mandatory.
• Hands-on experience in recruitment, onboarding, induction, payroll processing, HR operations, employee relations, and administration.
• Good knowledge of Indian labour laws, statutory compliance, and HR best practices is preferred.
• Proficiency in MS Excel, Word, and PowerPoint.
• Experience working with HRMS software will be an added advantage.

Required Skills and Competencies

• Strong knowledge of HR operations and employee lifecycle management.
• Excellent verbal and written communication skills.
• Strong interpersonal, coordination, and negotiation abilities.
• Good organizational, multitasking, and time-management skills.
• Problem-solving and decision-making ability.
• Ability to maintain confidentiality and handle sensitive employee information.
• Capacity to work independently and collaborate effectively with different departments.
• High level of professionalism, integrity, accuracy, and attention to detail.

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